Facility management software: FacilityCore
FacilityCore is the facility management software built by KERN-IT: buildings, equipment, tickets, work orders, preventive maintenance and compliance in a single platform. Paid monthly, all inclusive, with no upfront investment: that is our leasing formula. And if you prefer it to carry your colours instead of ours, it comes as white label.
It is one of our business platforms: complete software, designed, hosted and maintained by our team in Brussels. Built for portfolio managers, property managers, real estate operators and facilities teams who want out of emails and spreadsheets.
Every business platform ships with an operations AI assistant: ask about a building's status, overdue work orders or this month's compliance deadlines, it answers from your data, read-only.
Your entire portfolio under control
Buildings, levels & rooms
Structure your portfolio: buildings, floors, rooms, equipment. Every asset has its record, history and documents.
On-site QR codes
Every piece of equipment carries its QR tag: one scan to view its record or report an issue from the field, with no account and no app to install.
Tickets & work orders
From report to closure: qualification, priority, assignment to a technician or contractor, tracking and full history of every intervention.
Preventive maintenance
Maintenance rules automatically generate recurring interventions: boilers, lifts, extinguishers. No more missed periodic checks.
Compliance, contractors and steering
Regulatory compliance
Compliance templates and due dates: legal checks, inspections, certificates. Alerts before every deadline, documents archived and findable.
Contractors & contracts
Directory of your contractors, links to covered equipment, intervention checklists. Everyone sees what concerns them, nothing more.
Alerts & calendar
Operations calendar, automatic alerts, integrated invoicing with PEPPOL e-invoicing. Your buildings' sensors and connected devices can feed the platform.
A glimpse of the platform
In practice, a week with FacilityCore looks like this: an occupant scans the QR code on the bike room door to report a lock that no longer works, the ticket is qualified and assigned to your technician. The boiler's yearly maintenance rule has already generated its work order, and the legal inspection deadline is near: the platform alerted you before the date.
Your portfolio at a glance: the structure of your assets becomes usable data, on which tickets, maintenance and compliance build.
- Buildings, addresses and building classes
- Levels and counted rooms per site
- Record, documents and history per building
- One-click export for your reports
The equipment inventory, from extinguishers to the boiler room: every asset is tagged and its history follows it.
- Identifier, condition and location of every asset
- Assignment to a room, a level or a building
- QR tag: one scan leads straight to the record
- The basis for preventive maintenance rules
The maintenance dashboard: the state of your portfolio at a glance, from report to verification.
- Open tickets, critical issues and overdue work
- Preventive maintenance and legal checks due within thirty days
- Average resolution time tracked over time
- Read by building and by status, kanban included
Emails and spreadsheets vs your digital core
Before
- Reports come in by phone and email
- Periodic checks live in a spreadsheet
- Documents sleep in shared folders
- Oversights are paid for in breakdowns and non-compliance
After
- A QR scan creates the ticket
- The maintenance rule generates the work order
- The compliance deadline alerts before the date
- Everything is traced, dated, findable
Who is it for?
Property managers
Dozens of buildings, hundreds of interventions: a consolidated view of the portfolio and contractors, building by building.
In-house facilities teams
Schools, municipalities, multi-building companies: your technical teams and occupants report, track and close in one place.
Facility management companies
As white label, FacilityCore becomes your client portal: your colours, your contracts, your reports.
Designed and supported in Belgium by the KERN-IT team, hosted in Europe. Your data is yours: exportable at any time, guaranteed reversibility, GDPR by design.
Support is local too: you talk to the people who build the platform, not to an anonymous call centre. An issue reported in the morning is often fixed the same day, and your feature requests feed directly into the product roadmap.
How does it work? Made-to-measure software
Generic SaaS tools are frustrating: you end up juggling a dozen of them to cover your business, and none quite fits. Full custom development costs a lot and takes months. Our business platforms are made-to-measure: a proven base, adjusted precisely to your operation.
1. A base already tailored
FacilityCore exists and already runs: buildings, tickets, work orders, preventive maintenance, compliance. The core of the business is built and proven in production, and you do not fund its development.
2. Adjusted to your operation
Your equipment types, your checklists, your contractors, the connection to your ERP: from configuration to modules custom-built by the team behind the platform. Up to white label if you wish: your colours, your logo, your domain, ideal to offer a portal to your own clients.
3. Paid monthly, all inclusive
Hosting, backups, updates and support included. The monthly fee is set by two dials: how much custom work you want, and how fast you want to move. It includes a yearly reserve of development days, and a purchase option can be written into the contract, like a real leasing.
Your onboarding
1
1. Personalised demo
A demonstration on your reality: your buildings, your intervention types, your compliance obligations.
2
2. Configuration & branding
Setup of your portfolio, maintenance rules and templates. White label: your visual identity and your domain.
3
3. Data migration
Import of your equipment, contractor contracts and intervention history. Printing of your portfolio's QR tags.
4
4. Launch & support
Training for teams and contractors, ongoing support, evolutions based on field feedback.
Frequently asked questions
Our business platforms are complete software products developed and operated by KERN-IT, each ready to use for a given sector. FacilityCore for facility management, CoworkCore for coworking, MuseCore for museums. Mature products, without funding their development, and customisable because we master all of its code. It is made-to-measure software: a proven base, adjusted to your operation, instead of a dozen generic tools or a full build to fund. All our platforms are presented on this page.
Yes, FacilityCore covers the scope of a CMMS (computerised maintenance management system): preventive and corrective maintenance, work orders, asset management. It adds regulatory compliance, contractors, QR code reporting and an AI assistant.
FacilityCore works as an all-inclusive monthly subscription, with no upfront investment: like a leasing, the monthly fee covers full use of the platform, and a purchase option can be included. It is set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days included. It replaces several licences, hosting and management time. We present a costed proposal during the demo.
The monthly fee is not money down the drain: it covers full use of an operated platform (hosting, support, evolutions) and the development days that move it forward. A purchase option can be written into the contract: after an agreed period, you buy your platform and switch to a simple maintenance contract. And at any time, your data can be exported in open formats.
No. Your contractors access the interventions that concern them at no extra cost. QR code reporting is also open: any occupant can report an issue by scanning the tag.
On servers in Europe, GDPR compliant. Daily backups, encrypted exchanges, audit log. Dedicated hosting is available for organisations that require it.
The commitment stays flexible: the plan is sized and terminated under clear conditions, presented during the demo. If you stop, you get all of your data back in open formats: reversibility is part of the contract.
See FacilityCore in action
Show us your portfolio and your intervention processes: we show you the platform that runs them daily.