Custom coliving management software
Centralise your houses, rooms, residents, contracts, payments, interventions and owners in a platform designed around your operations.
Since 2017, KERN-IT has supported IKOAB, a major coliving player in Belgium, in building and growing its digital ecosystem, from 10 to more than 60 houses and over 600 rooms.
Real coliving experience
Since 2017
A continuous partnership with a Belgian coliving operator, from website redesign to business platform.
More than 60 houses
A portfolio grown from around ten houses to more than sixty, without a full rebuild at every step.
More than 600 rooms
Bookings, contracts, rents, charges and interventions handled in a single system.
Three audiences
One platform used by residents, owners and internal teams.
When spreadsheets and generic tools are no longer enough
Availability is hard to track
Information about houses, rooms, move-ins and move-outs is spread across several files or tools.
Billing is too manual
Rents, charges, services and adjustments require repetitive checks and data entry.
Scattered maintenance
Incidents arrive by email, phone or chat and become hard to prioritise and follow up.
Fragmented communication
Information useful to residents is scattered across PDFs, messages and individual conversations.
Little visibility for owners
Owners regularly contact the teams to obtain their revenue, documents and property information.
Growth limited by admin
Each new house increases the operational load instead of being absorbed by automated processes.
We build the digital core that connects these operations into a single system, tailored to your coliving model.
A platform covering the entire coliving lifecycle
Houses and rooms
Building records, units and rooms, equipment, statuses, availability and occupancy history.
Applications and bookings
Application form, validation, room allocation, booking journey and notifications.
Residents and contracts
Resident records, contracts and documents, move-in and move-out dates, deposits, onboarding and offboarding, e-signature through integration.
Payments and billing
Rents, charges, additional services, due dates, invoices and receipts, payment status tracking and accounting export.
Maintenance and interventions
Ticket creation, priority levels, photos and documents, assignment to a contractor, statuses and intervention history.
Resident portal
Contracts, invoices, payments, requests, practical information, housing documents and notifications. See our definition of the tenant portal.
Owner portal
Rental revenue, documents, management invoices, per-building information and a consolidated portfolio view.
Steering and reporting
Occupancy rate, revenue, unpaid rents, turnover, average length of stay, open incidents and indicators per house or city.
Real coliving experience since 2017
KERN-IT has supported IKOAB in building and growing its digital ecosystem since 2017. The collaboration started with modernising the website and the booking journey, then extended to rental processes, payments, resident and owner spaces, request tracking, renovations and multi-site network infrastructure.
- Growth from around 10 to more than 60 houses and over 600 rooms.
- A platform used by residents, owners and internal teams.
- Progressive development, without a full rebuild at every step.
- Business analysis, UX, architecture and development.
Discover the rental management platform built for IKOAB and the renovation coordination tool.
A complete ecosystem for multi-site operators
Website and booking
Public website, search engine, house listings, availability and application journey.
Internal operations
Administration, workflows, automations, dashboards, documents and access management.
Renovation and site openings
Tracking of works, budgets, contracts, subcontractors, tasks and documents needed to open new houses.
Network and infrastructure
Standardisation and management of multi-site networks, Wi-Fi equipment and supervision. Read how we transformed the IKOAB network.
Connect the platform to your existing ecosystem
Finance and payments
- Accounting software
- Payment provider
- Bank exports
- E-signature
Residents and operations
- CRM
- Public website
- Support tools
- Access control
- Messaging and notifications
Data and steering
- BI and reporting tools
- Real estate APIs
- Smart building solutions
We do not automatically replace all your tools. We identify what should be kept, connected, modernised or replaced.
We step in at different stages of your growth
Build a first platform
You still run part of your operations in Excel, by email or with several disconnected tools.
Modernise an existing tool
Your internal software works, but it is becoming slow, fragile or hard to evolve.
Connect your ecosystem
You use several strong solutions, but your data and workflows remain fragmented.
How we build your coliving platform
1
Business diagnosis
Interviews with operational teams and mapping of current processes.
2
Prioritisation
Identification of high-value tasks, risks and priority automations.
3
Prototype or first module
Building a limited scope to validate usage quickly.
4
Iterative development
Progressive delivery of modules and integrations, with user feedback.
5
Continuous evolution
Maintenance, improvement, security and new features as the operator grows.
We do not try to replicate your spreadsheets as they are. We simplify the processes first, then automate them.
When should you choose a custom platform?
Off-the-shelf software is often enough
- Small portfolio and standard processes
- Fast deployment expected
- Limited upfront cost
- Few specific integrations
- Workflows close to market standards
Custom becomes relevant
- Proprietary workflows that make your difference
- Integrations specific to your ecosystem
- High operational volume, several cities or brands
- Full ownership and control of your data
- Ability to evolve without depending on an external roadmap
Off-the-shelf software often remains the best choice for a small portfolio and standard processes. Custom becomes relevant when your model, your integrations or your operational volume create a business advantage that a generic tool cannot cover. We say so openly from the first conversation.
Articles liés
Frequently asked questions about coliving management software
KERN-IT mainly develops custom platforms. We can start from your existing processes, modernise an internal tool or progressively build the modules your business needs.
Yes. We start by analysing your data and workflows to determine what should be migrated, automated, connected or kept.
Yes, provided the tool offers an API or a usable exchange mechanism. We assess each integration during the scoping phase.
Yes. The architecture can be designed to handle several buildings, cities, legal entities, brands, languages and access levels.
Yes. The portal can centralise contracts, documents, invoices, payments, maintenance requests, practical information and notifications.
Yes. An owner space can display revenue, invoices, documents and information for each building or portfolio.
The budget depends on the number of modules, integrations, migrations and the level of business complexity. A first scope can be built progressively, while a complete platform generally represents an investment of several tens of thousands of euros.
A first module or prototype can be delivered quickly. A complete platform is built in stages, starting with the operations that generate the most value or administrative load.
Yes. We can audit the code, architecture, database and usage in order to recommend a progressive takeover, a modernisation or a targeted rebuild.
No. KERN-IT is based in Brussels and works with Belgian and European organisations. The platform can be designed for several languages, countries and entities.
Is your portfolio growing faster than your tools?
Tell us about your current operations, your software and your main friction points. We will identify the modules and integrations that could genuinely support your growth. First conversation with no commitment, in Brussels or by video call.