Coworking management software: CoworkCore
CoworkCore is the coworking management software built by KERN-IT: sites, spaces, contracts, bookings, invoicing and member portal in a single platform. Paid monthly, all inclusive, with no upfront investment: that is our leasing formula. And if you prefer it to carry your colours instead of ours, it comes as white label.
It is one of our business platforms: complete software, designed, hosted and maintained by our team in Brussels. You run your space, we run the tech. Like coliving, coworking is a shared-living business we have been equipping for years.
Every business platform ships with an operations AI assistant: ask questions in plain language (occupancy rate, unpaid invoices, expiring contracts) and it fetches answers from your data, read-only and fully traceable.
Your entire coworking in one platform
Sites, floors & spaces
Map your sites and floors with an interactive space plan: private offices, open space desks, meeting rooms. Real-time availability and statuses.
Contracts & plans
Leases, subscription plans, booking credits. Contracts automatically drive recurring invoicing, with no re-entry and no parallel spreadsheet.
Bookings & credits
Your members book rooms and desks online, their credits are deducted automatically. You stay in control of rules, quotas and exceptions.
Invoicing & PEPPOL
Automatically generated PDF invoices, payment tracking and built-in PEPPOL e-invoicing: ready for the Belgian e-invoicing mandate.
And everything that keeps operations running
CRM & rental requests
Prospects, visits, incoming requests: a clear pipeline with notes, tags and tasks. A request becomes a contract in a few clicks, like in a custom CRM.
Member portal
Your tenants view their contracts, invoices and bookings, manage their team and open support tickets from their online space.
Events, inventory & steering
Publish your events and manage registrations. Equipment inventory and the operations health index complete the manager dashboard.
A glimpse of the platform
In practice, a day with CoworkCore looks like this: a prospect submits a rental request from your website, you qualify it and turn it into a contract. A member books a room for 2 pm, their credits are deducted, the space plan updates. At the end of the month, recurring invoicing runs on its own and invoices go out by email or through PEPPOL.
The operator dashboard: every morning, you know where your space stands, without opening five tools.
- Clients, contracts and bookings at a glance
- Issued invoices and payments to follow up
- Spaces and occupancy in real time
- Quick actions: create a user, open a ticket
Your spaces and their statuses: free, occupied, under maintenance. The same data feeds the interactive plan and your members' bookings.
- Private offices, open space desks, meeting rooms
- Capacity and rate per space
- Availability driven by contracts and bookings
- Filters and export for your analyses
The member portal, as your tenants see it: everyone finds their answers in their own space, and your front desk breathes.
- Their unit, subscription and room credits
- Room booking in a few clicks
- Contracts and invoices available at any time
- Community events and support tickets
Excel and generic tools vs your digital core
Before
- A spreadsheet for contracts, a calendar for rooms
- Requests in an inbox, accounting disconnected
- Every re-entry is a possible error
- Every piece of information has to be hunted down
After
- The contract creates the invoice, with no re-entry
- The booking deducts credits on its own
- The member portal answers everyday questions
- Your data cross-checks instead of contradicting itself
Who is it for?
Multi-site operators
Several addresses, one platform: a consolidated view of occupancy, contracts and invoicing, site by site.
Independent spaces
One venue to run? The monthly fee is sized accordingly. Start with the essentials and switch on the rest as you grow.
Landlords & third places
Hubs, incubators, flexible office buildings: CoworkCore handles hybrid models, from classic leases to day passes.
Designed and supported in Belgium by the KERN-IT team, hosted in Europe. Your data is yours: exportable at any time, guaranteed reversibility, GDPR by design.
Support is local too: you talk to the people who build the platform, not to an anonymous call centre. An issue reported in the morning is often fixed the same day, and your feature requests feed directly into the product roadmap.
How does it work? Made-to-measure software
Generic SaaS tools are frustrating: you end up juggling a dozen of them to cover your business, and none quite fits. Full custom development costs a lot and takes months. Our business platforms are made-to-measure: a proven base, adjusted precisely to your operation.
1. A base already tailored
CoworkCore exists and already runs: contracts, bookings, invoicing, member portal. The core of the business is built and proven in production, and you do not fund its development.
2. Adjusted to your operation
Your plans, your rules, your document templates, your integrations: from configuration to modules custom-built by the team behind the SaaS platform. Up to white label if you wish: logo, colours, domain, CoworkCore becomes your product.
3. Paid monthly, all inclusive
Hosting, backups, updates and support included. The monthly fee is set by two dials: how much custom work you want, and how fast you want to move. It includes a yearly reserve of development days, and a purchase option can be written into the contract, like a real leasing.
Your onboarding
1
1. Personalised demo
A demonstration on your real use cases: your plans, your spaces, your processes. You see the platform work through an operator's eyes.
2
2. Configuration & branding
Setup of your sites, spaces, plans and document templates. White label: your visual identity and your domain applied.
3
3. Data migration
Import of your clients, contracts and history from your files or previous tool. You start with a system that is already filled.
4
4. Launch & support
Team training, member portal opening, ongoing support. The platform then evolves with your feedback.
Frequently asked questions
Our business platforms are complete software products developed and operated by KERN-IT, each ready to use for a given sector. CoworkCore for coworking, FacilityCore for facility management, MuseCore for museums. You benefit from mature products without funding its development, and they stay customisable because we master all of their code. It is made-to-measure software: a proven base, adjusted to your operation, instead of a dozen generic tools or a full build to fund. All our platforms are presented on this page.
CoworkCore works as an all-inclusive monthly subscription, with no upfront investment: like a leasing, the monthly fee covers full use of the platform, and a purchase option can be included. It is set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days included. It replaces several licences, hosting and management time. We present a costed proposal during the demo.
The monthly fee is not money down the drain: it covers full use of an operated platform (hosting, support, evolutions) and the development days that move it forward. A purchase option can be written into the contract: after an agreed period, you buy your platform and switch to a simple maintenance contract. And at any time, your data can be exported in open formats.
White label means the platform carries your brand instead of ours, up to offering it as your own product. Logo, colours, typography, domain name, email and invoice templates: everything your members see carries your brand. KERN-IT appears nowhere if you prefer.
Yes. We import your clients, contracts, plans and invoicing history from your Excel files or previous software. Data migration is part of the onboarding.
On servers in Europe, GDPR compliant. Daily backups, encrypted exchanges, audit log of sensitive actions. Dedicated hosting is available for operators who require it.
The commitment stays flexible: the plan is sized and terminated under clear conditions, presented during the demo. If you stop, you get all of your data back in open formats: reversibility is part of the contract.
See CoworkCore in action
A demo beats a long page: show us your coworking space, we show you the platform that runs it.