Museum management software: MuseCore
MuseCore is the museum management software built by KERN-IT: collections, exhibitions, ticketing, educational activities and shop in a single platform. Paid monthly, all inclusive, with no upfront investment: that is our leasing formula, aligned with your cash flow and your subsidies. And if you prefer it to carry your colours instead of ours, it comes as white label.
It is one of our business platforms: complete software, designed, hosted and maintained by our team in Brussels. Built for museums, foundations and tourism and culture institutions currently juggling several tools that do not talk to each other.
Every business platform ships with an operations AI assistant: this week's attendance, artworks on loan, full workshops, it answers in plain language from your data, read-only.
From inventory to ticketing, one platform
Collections & inventory
Object records, accessions, condition reports, movements, incoming and outgoing loans, inventory campaigns. The complete history of every object, documented and findable.
Exhibitions
Prepare your permanent and temporary exhibitions: artwork selection, locations, calendar, documents. The link between the collection and the public.
Timed ticketing
Online and on-site sales, time slots, capacity per space, price categories, passes and external partners. Real-time attendance statistics.
Workshops & education
Educational activities, sessions, enrolments, instructors and resources. Tuesday morning school groups and summer camps managed in one place.
And everything around the visit
Events & venue hire
Openings, late nights, space rentals: incoming requests, quotes, planning and invoicing of privatisations.
Shop & sales
Products, offers and packages (ticket + catalogue, membership + invitation). Sales linked to visitors for a complete view of each relationship.
CRM & invoicing
Visitors, members, donors, schools: a CRM adapted to the cultural world, with integrated invoicing and PEPPOL e-invoicing for institutions.
A glimpse of the platform
In practice, a day with MuseCore looks like this: a school books the Tuesday morning workshop, a family buys online tickets for the 2 pm slot, the front desk sells a combined ticket and scans entries. Meanwhile, the curation team records a condition report before a loan departure, and Friday evening's venue hire receives its quote.
The documented collection, always findable: the complete history of every object, in support of your inventory obligations.
- Inventory numbers, locations and statuses: on display, storage, conservation, on loan
- Accessions and insurance values
- Condition reports and documented movements
- Structured inventory campaigns
Timed ticketing, on the admin side: set the rules once, the week generates in one click.
- Slot templates and capacity per space
- Price categories, passes and external partners
- Seven-day slot generation
- Online and front desk sales on the same basis
The ticketing day as your team sees it: front desk and management look at the same figures, in real time.
- Today's slots with capacity per half-hour
- Seats sold, scanned entries, total capacity
- Current prices, from combined tickets to free entry
- Recent sales and issued tickets, online and on site
Five disconnected tools vs your digital core
Before
- The inventory in a binder, ticketing at an external provider
- Workshops in a calendar, sales in the till
- Donors in a notebook
- Impossible to cross-reference anything
After
- Visit, workshop, purchase and donation in one visitor record
- Inventory checks cite movements
- Capacity drives ticketing
- One single truth for your reports
Who is it for?
Municipal & regional museums
Collection, ticketing and school groups managed by a small team: MuseCore replaces five tools with one, at a public institution's budget.
Foundations & artist houses
Heritage to document, donors to nurture, venue hires to invoice: the cultural CRM makes the link.
Art centres & exhibition spaces
Temporary exhibitions, events, workshops: programming lives in the same platform as ticketing.
Designed and supported in Belgium by the KERN-IT team, hosted in Europe. Your data is yours: exportable at any time, guaranteed reversibility, GDPR by design.
Support is local too: you talk to the people who build the platform, not to an anonymous call centre. An issue reported in the morning is often fixed the same day, and your feature requests feed directly into the product roadmap.
How does it work? Made-to-measure software
Generic SaaS tools are frustrating: you end up juggling a dozen of them to cover your business, and none quite fits. Full custom development costs a lot and takes months. Our business platforms are made-to-measure: a proven base, adjusted precisely to your operation.
1. A base already tailored
MuseCore exists and already runs: collections, exhibitions, ticketing, educational activities, shop. The core of the business is built and proven in production, and your institution does not fund its development.
2. Adjusted to your institution
Your visitor journeys, your rates, your workshops, your audio guides and kiosks, your booking website: from configuration to custom-built modules, without depending on a foreign vendor. Up to white label if you wish: your colours, your logo, your domain, ticketing included.
3. Paid monthly, all inclusive
Hosting, backups, updates and support included. The monthly fee is set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days. A predictable yearly budget you can defend before a board or a subsidising authority, and a purchase option can be written into the contract, like a real leasing.
Your onboarding
1
1. Personalised demo
A demonstration on your real cases: your visitor journey, your audiences, your inventory obligations.
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2. Configuration & branding
Setup of your spaces, capacities, prices and document templates. White label: your visual identity everywhere.
3
3. Data migration
Import of your inventory, contacts and history from your files or previous tools.
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4. Launch & support
Training for your teams (front desk, curation, education), online ticketing opening, ongoing support.
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Frequently asked questions
Our business platforms are complete software products developed and operated by KERN-IT, each ready to use for a given sector. MuseCore for museums, CoworkCore for coworking, FacilityCore for facility management. Mature products, without funding its development, and customisable because we master all of its code. It is made-to-measure software: a proven base, adjusted to your operation, instead of a dozen generic tools or a full build to fund. All our platforms are presented on this page.
MuseCore covers the day-to-day inventory of a collection: object records, accessions, condition reports, movements, loans and inventory campaigns. If your institution already uses a statutory inventory tool, MuseCore can connect to it rather than replace it: we review your case during the demo.
MuseCore works as an all-inclusive monthly subscription, with no upfront investment: like a leasing, the monthly fee covers full use of the platform, and a purchase option can be included. It is set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days included. Aligned with your cash flow and subsidies, it replaces several licences and providers. We present a costed proposal during the demo.
The monthly fee is not money down the drain: it covers full use of an operated platform (hosting, support, evolutions) and the development days that move it forward. A purchase option can be written into the contract: after an agreed period, your institution buys its platform and switches to a simple maintenance contract. And at any time, your data can be exported in open formats.
Yes. Timed ticketing with capacities, price categories and passes is part of the platform, sold online on your website and on site at the front desk. Attendance statistics feed your subsidy reports.
On servers in Europe, GDPR compliant. Daily backups, encrypted exchanges, audit log. Dedicated hosting is available for institutions that require it.
The commitment stays flexible: the plan is sized and terminated under clear conditions, presented during the demo. If you stop, you get all of your data back in open formats: reversibility is part of the contract.
See MuseCore in action
Tell us about your institution: collections, audiences, ticketing. We show you the platform that brings it all together.