Invoicing and timesheet software: GestAccount
GestAccount is the invoicing and timesheet software built by KERN-IT for Belgian freelancers and small businesses: quotes, invoices, payment tracking, billed time and accounting export in a single platform. Paid monthly, all inclusive, with no upfront investment: a controlled monthly subscription. And for accounting firms, federations and partners, it comes as white label.
It is one of our business platforms: complete software, designed, hosted and maintained by our team in Brussels. Built for the Belgian reality: PEPPOL e-invoicing built in, invoices in FR, NL and EN, exports ready for your accountant. It does not replace your accountant: it prepares their work.
Every business platform ships with its AI assistant: here Bob, answering in plain language from your data, read-only: this quarter's revenue, overdue invoices, unbilled time.
From quote to payment, with no re-entry
Quotes & invoices
Quotes turned into invoices, deposits, recurring invoices, credit notes, discounts. Multilingual FR, NL, EN with clean numbering.
Payment reminders
Overdue invoices are detected and chased, statuses tracked: sent, overdue, reminded, paid. Your cash flow no longer depends on your memory.
PEPPOL e-invoicing
Invoices sent over the PEPPOL network: ready for the Belgian e-invoicing mandate between businesses.
Accounting export
PDF, CSV and UBL delivered automatically to your accountant. No bookkeeping in the tool: it stays with your accountant, well prepared.
And time that becomes money
Projects & timesheet
Hourly-rate projects, a timer and time entry: billed hours become invoice lines, without double encoding.
Clocking & leave
Team clocking and leave tracking for small businesses: who works, on what, when.
VAT & cash flow
Collected VAT estimated per quarter with its deadlines, receipts per month and arrears sorted by age.
A glimpse of the platform
In practice, a day with GestAccount looks like this: you start the timer on the morning's project; in the afternoon, an accepted quote becomes an invoice and goes out via PEPPOL. An invoice turns overdue: the reminder is ready. At the end of the quarter, the export goes to your accountant and the VAT table tells you what to provision.
The dashboard: your situation the moment you open the app, from revenue to VAT to provision.
- Yearly revenue compared with last year
- To collect, overdue amounts quantified
- To-do list: overdue invoices, unanswered quotes
- Cash received per month over twelve months
A client's invoices: clear statuses, balance due highlighted, reminders traced.
- Paid, sent, overdue, reminded: one status per step
- Filters by status, document type and client
- Credit notes and deposits in the same feed
- New invoice in a few clicks
The timesheet: a timer per project, quarter-hour entries, and the bridge to invoicing.
- Timer running on the current project
- Dated manual entries with description
- Filters by project, list or grid view
- Hours become invoice lines
Word, Excel and mental reminders vs your digital core
Before
- Invoices in Word, numbers typed by hand
- Payments checked at month end, when remembered
- Billed hours reconstructed from memory
- The accountant chasing documents every quarter
After
- Quotes, invoices and credit notes cleanly numbered
- Overdue invoices detected and chased, statuses current
- Time captured as you go, valued in euros
- PDF, CSV and UBL exports delivered to the accountant
Who is it for?
Freelancers & consultants
Invoice fast, chase without awkwardness, know where VAT stands: admin becomes a quarter of an hour a week.
Small businesses & workshops
Teams, clocking, leave and projects: the small company steered without an overpriced ERP.
Accounting firms & partners
As white label, GestAccount becomes the tool you offer your clients, with the exports you need.
Designed and supported in Belgium by the KERN-IT team, hosted in Europe. Your data is yours: exportable at any time, guaranteed reversibility, GDPR by design.
Support is local too: you talk to the people who build the platform, not to an anonymous call centre. An issue reported in the morning is often fixed the same day, and your feature requests feed directly into the product roadmap.
How does it work? Made-to-measure software
Generic SaaS tools are frustrating: you end up juggling a dozen of them to cover your business, and none quite fits. Full custom development costs a lot and takes months. Our business platforms are made-to-measure: a proven base, adjusted precisely to your activity.
1. A base already tailored
GestAccount exists and already runs: quotes, invoices, payments, timesheet, accounting export. The core of the business is built and proven in production, and you do not fund its development.
2. Adjusted to your activity
Your document templates, your rates, your flows, a business integration: from configuration to modules custom-built by the team behind the SaaS platform. For accounting firms, federations and partners: up to white label, to equip your clients or members under your brand.
3. Paid monthly, all inclusive
Hosting, backups, updates and support included. The subscription replaces several licences and hours of admin every month. For partners, it is set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days.
Your onboarding
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1. Personalised demo
Your documents, your flows, your accountant: we look at how GestAccount fits your reality.
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2. Configuration
Numbering, multilingual templates, VAT, PEPPOL and accountant delivery set up for you. White label: your visual identity.
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3. Data migration
CSV import of your clients and products, continuation of your invoice series. You do not start from scratch.
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4. Launch & support
You invoice from the first week. Ongoing support, and evolutions that follow your feedback.
Frequently asked questions
Our business platforms are complete software products developed and operated by KERN-IT, each ready to use for a given need. GestAccount for freelancer invoicing, KernImmo for rental management, KernAcademy for coaching and training. Mature products, without funding their development, and customisable because we master all of their code. It is made-to-measure software: a proven base, adjusted to your activity, instead of a dozen generic tools or a full build to fund.
GestAccount works as a controlled monthly subscription, with no upfront investment. The subscription replaces several licences, hosting and hours of admin every month; white label and custom modules are set by two dials: how much custom work you want, and how fast you want to move, with a yearly reserve of development days. We present the right plan during the demo.
The subscription is not money down the drain: it covers full use of an operated tool (hosting, support, continuous evolutions) that improves every month. And you stay free: your invoices, clients and accounting exports can be retrieved at any time in open formats, reversibility is part of the contract.
No, by design. GestAccount handles invoicing, payments, time and exports; bookkeeping (entries, VAT returns) stays with your accountant, who automatically receives clean documents in PDF, CSV and UBL. The VAT amounts shown are an indicative estimate for your cash flow.
Yes. GestAccount sends invoices over the PEPPOL network, the standard chosen for e-invoicing between Belgian businesses. Your invoices go out in the right format, with no manual handling.
On servers in Europe, GDPR compliant. Daily backups, encrypted exchanges, audit log. Dedicated hosting is available for organisations that require it.
The commitment stays flexible: the plan is sized and terminated under clear conditions, presented during the demo. If you stop, you get all of your data back in open formats: reversibility is part of the contract.
See GestAccount in action
Bring three invoices and your last quarter: we show you what the platform does with them.