Nonprofit management software: AsblCore, the ERP for associations
AsblCore is the made-to-measure ERP for associations, built by KERN-IT. Members and fees, activities and events, volunteers, donations and tax certificates, grants, staff and governance live in a single platform, in French and Dutch. And because a nonprofit spends part of the year reporting, everything entered day to day feeds your activity reports and grant evidence directly.
It is one of our business platforms: complete software, designed, hosted and maintained by our team in Brussels, and fitted to your organisation rather than the other way round. Nonprofits get access at Kern4Good rates, KERN-IT's programme for the nonprofit sector.
AsblCore comes with an AI assistant: it drafts the activity report from what you have recorded, spots what is missing before you report to a funder and answers your questions about your audiences, members or grants. It prepares, your team approves.
A nonprofit's daily life, between mission and paperwork
Four tools that don't talk to each other
A spreadsheet for members, a tool for donations, a form for registrations, accounting software. The same person is entered four times, and no figure matches.
The activity report recounted at year-end
Participants, hours, audiences: everything is rebuilt in March from paper attendance lists, when the team would rather be in the field.
Grants reported by hand
Salaries, rent, materials: each cost is split across funders in a spreadsheet, with the risk of claiming the same expense twice.
Volunteers managed by phone
Availability, shifts, organisation notes, allowances: everything goes through messages and files, and caps are tracked from memory.
Legal obligations that come out of nowhere
General assembly, annual accounts, budget, UBO register, member register: each deadline arrives unannounced, with its formalities.
Donors thanked too late
Donations come in by transfer, online or at an event, and tax certificates are rushed out every January.
Everything a nonprofit does, in one tool
Members and activities
Member register, fees, activities, events, registrations and attendance. Each person has one record with all their roles: member, volunteer, donor, participant.
Volunteers and donations
Tasks and shifts, organisation notes, allowances tracked; one-off and monthly donations, campaigns, tax certificates and Belcotax-on-web export.
Grants and staff
Agreements and accreditations, cost allocation across funders, APE, ACS or Maribel posts, evidence ready, activity report built up through the year.
Governance and obligations
Board and general assembly online, proxies, minutes, UBO register, the nonprofit's legal schedule with reminders.
And everything that keeps the organisation running
In French and Dutch
The platform, portals and emails in each person's language. A Brussels ASBL or a Flemish VZW feels at home.
Belgian payments
Fees, registrations and donations by Bancontact, Payconiq or direct debit, matched to records automatically.
Member and volunteer portals
Everyone updates their details, pays their fee, signs up for an activity or picks a shift, without calling the office.
Targeted communication
Emails to members, volunteers, donors or an activity's participants, with unsubscribes handled.
Your accounting stays in place
Income and expenses export to your accountant or software (Odoo or another). AsblCore prepares, accounting stays where it is.
Set up for your type of organisation
Sociocultural, social, NGO, club or federation: the platform switches on the modules your profile needs and leaves the rest aside.
A look at the platform
A week with AsblCore looks like this. On Monday, the dashboard flags the annual UBO register confirmation and this month's board meeting. Facilitators record attendance at the end of each workshop: participants and hours flow into the activity report on their own. Volunteers pick their shifts for the neighbourhood party in their space. A donation arrives by Payconiq and joins the donor's record. On Friday, the cost allocation flags an expense charged to two funders, before it ends up in a grant report.
The organisation dashboard: audiences, members, volunteers, donations and grants at a glance.
- Participants this year, members, active volunteers, donations received
- Legal deadlines and grants to report on, with reminders
- This week's activities and events
- A board report in one click
Members: one record per person, all their roles, and the register kept up to date.
- Voting and supporting members, fees and renewals
- Member register ready for the general assembly
- Automatic reminders and online payment
- One person can be member, volunteer, donor and participant
Activities and audiences: each activity entered once, with its funder.
- Participants, hours, facilitators and attendance lists
- Linked to the accreditation strand or programme
- Annual targets tracked through the year
- Audiences described for reports: ages, new participants
Events: registrations, income, volunteers and budget in one place.
- Registration page, meals and tickets, payments received
- Volunteer shifts filled from the volunteer space
- Event budget, grant and income linked
- Evidence ready as soon as the event ends
Volunteers: tasks, shifts and allowances tracked without a spreadsheet.
- Regular and occasional tasks
- Organisation notes handed over and signed
- Allowance tracked against the legal annual cap, with alerts
- Open tasks posted in the volunteer space
Donations: donors, campaigns and tax certificates.
- One-off and monthly donations, campaigns with targets
- History and thank-yous per donor
- Tax certificates generated for approved organisations
- Belcotax-on-web export and sending to donors
Grants and cost allocation: every euro linked to the right funder.
- Salaries, rent, materials and costs split across funders, own funds and income
- Alert when an expense is claimed twice
- Agreements, accreditations and reporting deadlines
- Evidence export per funder
Staff: posts, funding and timesheets.
- APE, ACS, Maribel social and own-funded posts
- Salary cost covered by each funding source
- Monthly timesheets entered by the team
- Subsidised job declarations and reports prepared
The activity report: built up through the year, not recounted in March.
- Accreditation report sections filled from activities and attendance
- Audiences reached calculated automatically
- Accounts taken from the allocation after year-end
- Assistant suggestions, always reviewed by the team
Governance: board, general assembly and legal obligations.
- Notices, agenda, attendance and proxies
- Decisions and minutes archived
- Legal schedule: accounts, budget, UBO register
- Decision register available to board members
Beneficiaries and trainees: for social and employability nonprofits.
- Attendance and training hours per trainee
- Monthly declarations to the funder prepared
- Absence notes uploaded in the trainee space
- Protected files, restricted and logged access
The AI assistant: a question in plain language, an answer drawn from your data.
- Queries activities, members, donations and grants
- Cites every source: activities, attendance, allocation
- Drafts reminders to facilitators, you approve before sending
- Read only on your data, hosted in Europe
For your members and volunteers
The volunteer space. Each volunteer picks their shifts, sees their next dates, signs their organisation note and downloads their volunteering certificate. They also follow their allowance for the year.
The same space exists for members: profile, fee, activity sign-ups and general assembly documents.
AI prepares, your team approves
In a nonprofit, time spent on admin is time taken from the field. AsblCore's AI assistant handles what takes time without calling for judgement, and leaves every decision to the team.
Activity report drafted
From the activities, attendance and audiences recorded, it drafts each section of the accreditation report. The team reviews and enriches it.
Checks before reporting
Missing attendance list, expense claimed twice, missing document: it flags what would cause trouble before the file goes to the funder.
Answers for members and volunteers
Times, sign-ups, fees: it drafts answers to frequent questions, which the team approves before sending.
Questions in everyday language
“How many participants on strand 1 this year?”, “Which volunteers are close to the cap?”: the answer comes in seconds, with its sources.
Safeguards: the assistant works read only and cites every source. It sends nothing without approval and takes no decision. Data about your members, volunteers and beneficiaries stays hosted in Europe and is never used to train a model.
Spreadsheets, forms and paper lists or your digital core
Before
- Four tools and the same person entered four times
- The activity report recounted from paper lists
- Grant allocation in a fragile spreadsheet
- Legal deadlines discovered at the last minute
After
- One record per person, with all their roles
- Attendance recorded after each workshop feeds the report
- Each cost linked to its funder, never claimed twice
- A legal schedule that warns you in time
What everyone gains
Management
A clear view of audiences, finances and obligations. The board report is one click away.
The treasurer and accounting
Income matched, costs allocated, tax certificates ready, exports to the accountant. Less re-keying, fewer mistakes.
Facilitators
An attendance list on their phone at the end of the workshop, and that's it. No more year-end counting.
Members and volunteers
A space to sign up, pay, pick a shift and find their documents, without going through the office.
Who is it for?
Sociocultural nonprofits
Community education, cultural centres, youth centres: activities, audiences and accreditation reports at the heart of the tool.
Social and employability nonprofits
Social care, socio-professional integration, homework clubs: beneficiaries, attendance, declared hours and protected files.
NGOs and charities
Donors, campaigns, tax certificates and funded projects, with grant management from GrantCore.
Clubs and federations
Members, fees, activities and events; for federations, one space per member organisation.
What you are comparing
French nonprofit suites
Complete and often inexpensive, but designed for French law: no Belgian tax certificates, no Belcotax, no member register under the Belgian Code, no Belgian accreditations.
Specialised Belgian tools
Excellent on a single topic, donations or members, but you need several, and none links your activities, grants and obligations.
Spreadsheets and forms
Free on paper, costly in time: every report and every grant claim starts from scratch. AsblCore keeps your habits and removes double entry.
At Kern4Good rates
Nonprofits are entitled to Kern4Good rates. Kern4Good is KERN-IT's programme for nonprofits and NGOs: we work there on terms suited to the sector, because a good tool should not be reserved for organisations with deep pockets. AsblCore runs on an all-inclusive monthly subscription, with no upfront investment, at Kern4Good rates. Discover Kern4Good
Designed and supported in Belgium by the KERN-IT team, hosted in Europe. Data about your members, donors, volunteers and beneficiaries is among the most sensitive there is: every access is limited to the right role, every view of a protected file is logged, and exchanges are encrypted. Your data belongs to you: exportable at any time, guaranteed reversibility, GDPR by design.
Support is local too: you talk to the people who build the platform, and your change requests feed straight into the product roadmap.
Start without switching everything
A demo on your organisation
Show us your member file and an activity report: we show them to you in AsblCore.
Start module by module
Begin with members and activities, add volunteers, donations or grants when the team is ready.
Your data carried over
Members, donors, volunteers and this year's activities are imported from your files. You do not start from a blank page.
How does it work? Made-to-measure software
Full custom development is out of reach for most nonprofits, and generic software does not know the Belgian nonprofit sector. AsblCore is the middle way: a complete base, fitted to your organisation.
1. A base already cut to shape
Members, activities, volunteers, donations, grants, governance, portals, AI assistant: the core relies on building blocks already in production on our other platforms.
2. Fitted to your organisation
Your profile, your accreditations, your funders, your report templates and your accounting: from configuration to custom-built modules.
3. Paid monthly, at Kern4Good rates
Hosting, backups, updates and support included, with no upfront investment. A reserve of improvement days can be added to suit your needs.
Getting started
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1. A demo on your organisation
Your members, your activities, your funders.
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2. Configuration
Organisation profile, accreditations, funders, member categories, document templates, portals in FR and NL.
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3. Your data carried over
Members, donors, volunteers, activities and current agreements.
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4. Launch & support
Training for the team and facilitators, portals opened, ongoing support.
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Frequently asked questions
Our business platforms are complete software products built and operated by KERN-IT, ready to use for a given sector. AsblCore for nonprofits, GrantCore for grants, InvestCore for investment funds. You get a mature product without funding its development, and it stays customisable because we master all of its code. All platforms are presented on this page.
Kern4Good is KERN-IT's programme for nonprofits and NGOs. Nonprofits access AsblCore on terms suited to the sector, as a monthly subscription with no upfront investment. We present a proposal during the demo.
No. AsblCore handles members, activities, donations, grants and cost allocation, and exports income and expenses to your accountant or software. Accounting stays where it is.
Yes, for approved organisations. Eligible donations are identified, certificates generated and the Belcotax-on-web export prepared. Tax rules change: they are kept up to date in the platform.
AsblCore keeps the member register with dated admissions and departures, and makes it available for the general assembly. Voting and supporting members are kept distinct.
Each volunteer has a record, tasks, an organisation note and their allowance for the year. An alert warns when they approach the legal cap, whose indexed amounts are updated every year.
Yes. Each post carries its funding, the cost covered by each source is calculated, and declarations and reports for subsidised jobs are prepared from recorded timesheets.
Yes. The platform, portals and emails work in French and Dutch, for Brussels ASBL and Flemish VZW.
It works read only, only on data your role is allowed to see, and takes no decision. Data stays hosted in Europe and is never used to train a model.
On servers in Europe, in line with the GDPR. Daily backups, encrypted exchanges, access log for protected files.
See AsblCore on your organisation
Tell us about your nonprofit: your members, your activities, your funders. We show you the platform that connects them, at Kern4Good rates.